These rules have been developed over many years with input from numerous volunteers, Art Show directors and artists. They capture the experience and knowledge of individuals who have participated in the Dragon*Con and other Art Shows. They are in place so that everyone can obtain the greatest sales success when participating with the Dragon*Con Art Show. Please take the time to read them carefully. If you have any questions, please feel free to contact the Art Show Directors.
The Art Show Directors reserve the right to modify these rules when and if such modification becomes necessary for the benefit of the show.
Primary communications from the Dragon*Con Art Show Directors will be via e-mail.
- Please ensure that you provide us with a valid e-mail address and that you check it often.
- Please check the capacity of your e-mail inbox from time-to-time to ensure that you have sufficient room to receive any e-mails we might be sending.
- If we need to send you a large file (over 50K in size), we will send you small note to warn you that it is coming. This will allow you to either clear enough room out of you e-mail inbox to receive it or to notify us if it does not arrive.
We are not responsible for theft or damage to pieces displayed.
The artist(s) understands and acknowledges that Dragon*Con and the Atlanta Hyatt Regency do not maintain insurance covering artist's property or liability.
It is the sole responsibility of the artist(s) / agent(s) to obtain property damage, liability, and business interruption insurance covering any and all losses by the artist.
You must be the original artist or authorized agent in order to sell art in the Art Show. Reselling someone else's artwork is not permitted.
The taking of photos, other than Press, will not be allowed within the Art Show without the express permission of the Art Show Directors. Do not give anyone permission to take photos of your pieces in the Art Show, without prior approval of the Art Show Directors.
Every piece of art submitted to the Dragon*Con Art Show - whether for the Print Shop, 2D Gallery or 3D Table and whether for sale or display only - MUST have the correct Dragon*Con 2008 issued bar code directly attached to the piece.
A participating artist will be given one ribbon which will permit access to the Art Show during specified set-up and take-down times. Once the doors open to Dragon*Con attendees at 1pm on Friday, entry into the Art Show will be restricted to badged members only. After this time, artists without badges will not be permitted into the Art Show until 1pm on Monday.
Art Work - Subject Matter and Sale Policies
We reserve the right to refuse the exhibition of any piece for any reason.
Art should be of a science fiction, fantasy, horror, surreal, astronomical or a related theme.
Subject matter must not violate existing copyrights or trademarks.
- This includes fan-art. If you do not have appropriate permissions to sell character representations or images based on TV, movie or printed media, please do not include these items with the art you intend to sell at the convention.
Artistic nudity is permitted.
Works that are judged to be libelous, plagiaristic, obscene, or detrimental to the value of trademarked characters will not be permitted.
All pieces are sold without any reproduction rights. Stating that rights are included with sale is not the legal method to assign rights in the State of Georgia.
The rights granted to the Artist and / or Agent may not be sold, sublet, given or otherwise transferred to any third party.
All art brought to the show must be finished.
- Gluing your art together or adding a few extra paint strokes to your masterpiece while setting up your display is not acceptable!
Items sold at bazaar tables must comply with subject matter and sale policies.
The Dragon*Con Art Show is a juried show. Artists will be juried using their recent work (within the past 2 years).
Do not contact any Dragon*Con jury member about the jury process. Violation of this rule will result in the artist being disqualified from this year's and next year's Dragon*Con Art Show.
We will not sell ANY Art Show space at the convention.
Payment for all fees must be via check, money order, or credit card in U.S. funds
A fine of $30 will be charged for any NSF checks.
Refunds
- No refunds will be given after July 1, 2008.
- Requests for refunds prior to July 1, 2008 must be made in writing and a 5% refund charge will be applied.
- If an Artist that is pre-registered and pre-paid is not at the convention by Friday 12:00 noon, their space will be forfeited and no refunds will be given.
- If there are circumstances beyond your control that will prevent you from arriving on time, please call the Art Show Directors as soon as possible to ensure your space is not lost
- A cell phone number to contact the Directors at the Art Show will be provided with your jury acceptance package.
Artists who are registered with a school and are focusing on a curriculum rich in art may enter the Art Show as a Student.
Students are limited to 1 piece in the Art Gallery (Hanging, Floor, 3D, or Doll) or Art on Demand.
Students may not place prints in the print shop or have a bazaar table.
For more information for students, please check the "Students" tab.
Art Show Paperwork - After Passing Jury
If you have and use an artist name that is different from your legal name, you need to use both names on the control sheet.
- You may list only your artist name on the Piece ID sheet.
Use only forms for the current year.
- Forms may have been modified since last year and old forms may no longer be valid.
Hand-written forms will not be accepted.
Every piece of art submitted to the Dragon*Con Art Show - whether for the Print Shop, 2D Gallery or 3D Table and whether for sale or display only - MUST have the correct Dragon*Con 2008 issued bar code directly attached to the piece and an accompanying Piece ID sheet.
The Dragon*Con Art Show uses information on official Dragon*Con Art Show paperwork (i.e. Control sheets, application forms, Piece ID sheets, etc.) when handling or processing all artwork. Make sure these are filled out completely. If there any changes to this paperwork and you are a mail-in artist, you must send any changes via e-mail to the Dragon*Con office.
Copies of all control sheets must be e-mailed in to John and Anne Parise no later than July 15, 2008, so that items can be added into inventory and bar codes generated.
You cannot add any items to your control sheet once this information has been sent to the Art Show Directors. However, items may be removed any time before the artist checks-in at the show.
- Substitutions are permitted, providing there is no pricing difference between the originally listed item and the substitute item.
If you put a print in the Art Gallery, you still use an Art Gallery Piece ID but in the "medium" field record the medium of the original and add the word "Print" in bold letters in the "Title" field. You must annotate why the print is unique.
You MUST use the bar codes from Dragon*Con for identifying your artwork.
Use only the current bar code from this year
- Bar codes issued in previous years will not contain valid information for this year's Art Show
Do not modify the bar code or Piece ID sheet in any way.
No other bar code stickers are allowed on the art work.
All artwork information must be accurately labeled on the art piece.
The title, artist's name and contact address must be on the back of each piece or print. This can be accomplished with a return address label or business card.
All two-dimensional artwork should be matted, mounted, or framed.
Artists and Agents must hang their own art in the Art Gallery.
Artists must attach a hanging device to the back of any piece which is intended to be hung and is too large to be secured with a bulldog clip.
Small 3-D items like jewelry or miniatures need be displayed in a lockable closed display case.
- The key must be given to the Art Show Directors during the convention for any Art Gallery items.
- Small items without a case must be securely fastened to a large display board or other secure means.
- Each artist presenting small items is required to provide the appropriate securing means.
Artwork must not be displayed in such a manner as to interfere with the flow of traffic.
- Pieces should not be placed over the edge of a table or beyond the side edges of the panels.
Art displayed on the panels may hang below the bottom of the panel provided the following conditions are met:
- Pieces must not infringe on the display space of the artist on the other side of the panel.
- The reverse side of any low-hanging pieces should be neat and not show any visible art. Anything on the back of your low-hanging item(s) may distract from the presentation of your neighbor.
Pieces must NOT be placed on the floor unless previously approved by the Art Show Directors
- Pieces which receive approval to be set on the floor should be displayed in such a manner as to prevent customers from stepping on the pieces and either damaging the art or hurting themselves.
- Pieces on the floor must still have appropriate bar codes attached and Piece ID sheets either attached or prominently displayed and obviously associated with the appropriate piece
If a table cloth, drapery or other decorative materials are used in the display of the art, they should be firmly secured during the set-up of the show, so as not to come loose during the course of the weekend.
If you bring your own display case, you cannot put both Gallery items and bazaar items in the same display case.
If you order electricity for your display, please note: One electrical outlet permits you to have one thing plugged into it.
- Please don't order one electrical drop and then plug multiple items into it via a power bar or 3-way splitter.
All artwork information must be accurately labeled on the art piece. Both originals and prints may go in the Art Gallery, if the artist makes the print unique in some way (e.g., limited run, signed, unique frame, etc.).
We will charge a 10% sales commission on all pieces sold in the Art Gallery. Allow for this when calculating your Minimum Bid, Quick Sale, and After-Auction Prices.
- The Doll Department is a part of the Art Gallery so we will charge a 10% sales commission on all pieces sold in the Doll Department.
Print Shop has a limit of 15 entries with a maximum print count of 150 items.
- This can mean 15 entries with 10 copies of each or 150 copies of 1 entry, as long as you exceed neither the 15 entry or 150 item limit.
The Print Shop will charge a 15% commission on all pieces sold in the Print Shop. Allow for this when you are calculating your prices.
An Art Show volunteer will be present in the Print Shop during set up. S/he will direct you to where you may display your art and will then check you in. Be advised, if the Print Shop starts getting full, the volunteer may be required to slightly overlap your pieces to make room for additional artists.
Smaller items in the Print Shop, such as bookmarks and buttons, may be moved to behind the cashier's desk for added theft security.
- Any artist wishing that their smaller items NOT be included in the small item display must indicate so on their control sheet but also acknowledges that small items are easier to steal and Dragon*Con is not responsible for theft of any items.
Only artists exhibiting in the Art Gallery or Print Shop departments are eligible for an Artist Bazaar table.
There is a limit of 1 bazaar table per Artist.
Bazaar table sales must issue receipts with each piece of art that is sold.
A bazaar table DOES NOT includes membership to the convention.
- The artist and anyone working at their table must purchase separate Dragon*Con memberships.
- Anyone can help set up, but once the doors open on Friday at 1pm, admission to the Art Show will be restricted to those with Dragon*Con membership badges.
Items sold at the bazaar tables must adhere to subject matter guidelines.
- Art Show Directors reserve the right to ask that items not meeting subject matter guidelines are removed from an artist's bazaar table.
The amount received for Art on Demand purchases will be distributed as follows:
- Printer - 50%
- Artist - 35%
- Dragon*Con - 15%
All art must be uploaded to the upload site no later than July 31, 2008
All digital art submitted to the Art on Demand department must conform to Art on Demand Submission Guidelines. We will not post process your art to fit the print.
At The Show - Check-in and Check-out
Artists failing to properly check-in and check-out lose their right to challenge any and all closing amounts for their Dragon*Con account.
- Art Gallery and / or Print Shop control sheets for check-in and check-out must be signed by both the artist (unless the artist is mailing in) and the Dragon*Con Art Show volunteer who has verified the documented amounts.
Check-in occurs after the artist has placed the art in its exhibition space and before the Art Show opens.
- Once artwork has been checked in to the show, an artist may not withdraw it before 4:00 pm Monday without prior approval from the Art Show Directors.
- Once your artwork has been checked in to the Art Show, you cannot add, subtract, or change anything during the convention including prices.
Check-out occurs before any unsold pieces have been removed from their exhibition space.
Only an Art Show volunteer can perform the check-in / check-out procedure.
Artists and/or Agents are responsible for removing any of their remaining art at the end of the show. Artist/ Agents leaving art behind at the end of the show will be charged the applicable mail-in fee in addition to packing and shipping charges.
NEW During check-out, if there is a piece that has been bid on but not yet purchased, it will be considered abandoned art and will be sent home with the artist.
- If you wish the winning bidder to contact you after the show to honor their bid, leave a business card or contact information including the winning bidder's number and winning amount with the Art Show Control Desk when you're ready to leave. We will also provide you with the contact information of the winning bidder, so that you may contact them to finalize the sale.
Artists unable to reclaim their artwork in person must make prior arrangements with the Art Show Directors. The Art Show is required to vacate the room by 11:59 pm on Monday. Any art remaining in the Art Show rooms at this time will be transferred to the Dragon*Con office and shipped to the artist. Appropriate shipping, insurance (if requested) and handling fees will be charged to the artist.
If Dragon*Con mails any artwork to the artist, it is the artist's responsibility to acquire shipping insurance. The artist must record the amount of insurance they wish to be purchased on the control sheet, otherwise the art will be shipped without insurance.
Checks and artwork will be mailed out approximately 6 to 12 weeks after the convention. The final receipt will accompany your check. Only the Senior Director of Finance, not the Art Show Directors, can write the checks. The more that you call or e-mail the Art Show Directors or the Office Manager to inquire about your check, the slower the process moves.
If you are an agent applying to be in the Art Show for multiple artists, you will be issued an artist number. Each artist that you represent must have their own, individual artist number. After the convention a single check will be written to the agent.
Artists who want to mail in their art must send a request via e-mail to the Art Show Directors and will be approved on a case-by-case basis. The Art Show Directors will send an approval / declined response within 30 days and will CC the Dragon*Con office.
- Art arriving at the Dragon*Con office will be returned if prior approval has not been given.
- Having mail-in status in previous years does not guarantee that you will be able to mail in for this year, too.
There is a $20 handling fee for all mail-in artists, to be paid with your space reservation request.
- The mail-in fees cannot be included with your mail-in art, but must be received by the Dragon*Con office before your mail-in art arrives.
- The mail-in art fee covers the hanging/display fees both the Art Gallery and Print Shop submissions.
- The mail-in art fee does not cover space fees.
The fee does not cover your return shipping costs, which must be remitted in addition to the fee.
- Payment for shipping and insurance must be remitted along with the artwork, attached to the control sheets. This will make it easy for us to find it in the package.
- Payment for return shipping will not be deducted from your sales check.
- If payment for return shipping costs is not included with your artwork, your artwork becomes the property of the convention.
- If the charge to return your art is less than the return shipping fee you included with your art, the difference will be refunded to you.
Completed and signed control sheets must accompany your shipment.
No partial mail-ins. You cannot mail-in part of the work that you will be exhibiting and bring the other part of your exhibition.
All artists mailing artwork to the convention must be pre-approved or have already passed jury.