Filling Out Control Sheets and Piece ID Sheets
Hand-written forms will not be accepted.
Pricing should be in WHOLE DOLLARS ONLY.
Copies of all control sheets must be e-mailed in to John and Anne Parise no later than July 15, 2008, so that items can be added into inventory and bar codes generated.
You cannot add any items or change their quantities on your control sheet once this information has been sent to the Art Show Directors. However, items may be removed any time before the artist checks-in at the show.
Substitutions are permitted, providing there is no pricing or quantity difference between the originally listed item and the substitute item.
Copies of your control sheets will be available at the show for use during check-in and check-out procedures.
NEWPiece ID sheets may be printed on 8.5"x11" paper or Avery #5162 or #8162 labels.
- If you are having trouble getting the Piece IDs to line up properly on the labels, try the following:
- When preparing to print, make sure options such as "Shrink oversized pages to paper size" and "Expand small pages to paper size" and other such re-sizing options are not selected
- Under the printer's properties, locate the option that indicates which side of the paper is going to be bound (for making books or stapling pages together). Change this option to bind along the TOP edge instead of the LEFT edge and then set the "Gutter" to "0". (With this setting, the Gutter amount can now be adjusted slightly if your labels are printing too high up on the page.
Tired of having to manually copy all your Control Sheet information onto the Piece ID Sheets?
Using Adobe Reader 8.0, you can now copy the information from your Control Sheets to the Piece ID Sheets by clicking a single button!
1. Download the "Print Shop Auto Generate Form Set" from the "Forms" tab.
2. Extract the forms from the ZIP file using WinZip or the software that came with your computer.
- All files in the ZIP file should be extracted and saved to the same folder.
- You should not change the names on the files at this time.
3. Complete the "Print Shop Control Sheets" as per the instructions given below.
4. Save your Control Sheet data.
5. Click the "Generate Piece ID Sheets" button at the bottom of the form.
- The Print Shop Piece Sheets should open and the data from the Control Sheet will be added to the appropriate fields the required number of times.
6. Review the fields on the Piece ID Sheets for completeness and accuracy.
- Use the field definitions defined below to make sure your Piece ID Sheets are accurate and that you have sufficient numbers of each label.
- You will need to populate the "Original Medium" field on each Piece ID, since this was not on the Control Sheets.
7. Save your Piece ID Sheets.
8. Email the Control Sheets to the Art Show Directors.
Follow these steps to download and populate a Print Shop Control Sheet that does not use the "Auto Populate" functionality.
1. Download the "Print Shop Control Sheet" from the "Forms" tab.
2. Open the form.
3. Complete the form (see field specifics below).
4. Save the form.
5. E-mail your Control Sheet to the Art Show Directors.
Artist # - Your artist number.
- This number will have been provided to you when you were e-mailed about successfully passing jury. If you can't find it, please contact the Art Show Directors.
- This value is required for proper generation of Piece ID numbers.
- This information will be automatically populated to the Bid Sheets, if you use the "Generate Bid Sheets" button.
Artist Information: Legal Name - Your legal first and last name.
- If the "Artist Name" field is left blank and you use the "Generate Piece ID Sheets" button, this information will be automatically populated to the Piece ID Sheets.
Artist Information: Artist Name - Your artist name.
- This field may be left blank.
- This information will be automatically populated to the Piece ID Sheets, if you use the "Generate Piece ID Sheets" button.
Artist Information: Address, City, State, Zip, Country - Your mailing address where hard-copy correspondence should be sent.
- This information will not be released to the public.
Artist Information: Phone - Your phone number, which we can use to contact you.
- This information will not be released to the public.
Artist Information: E-mail - Your e-mail address, which we can use to contact you.
- This information will not be released to the public.
Artist Information: URL/Web - Your website, if you have one. (Optional)
- This information will not be released to the public.
Agent Information: Name - The legal first and last name of your agent, if applicable.
- Leave blank if you are not using an agent at this show.
Artist Information: Address, City, State, Zip, Country - Your agent's mailing address where hard-copy correspondence should be sent.
- Leave blank if you are not using an agent at this show.
Agent Information: Phone - Your agent's phone number.
- Leave blank if you are not using an agent at this show.
Agent Information: E-mail - Your agent's e-mail address.
- Leave blank if you are not using an agent at this show.
Artist Information: URL/Web - Your agent's website, if they have one. (Optional)
- Leave blank if you are not using an agent at this show.
Make Check Payable To: - The name that will be put on the check after the show.
- This may be your legal name, your agent's name or the business name to which you will deposit the check.
- This information will not be released to the public.
Mail-in
To be completed by those artists who are approved to mail-in their art.
Approved By - The name of the Art Show Director that approved your mail-in status
Approval Date - The date on the e-mail approving your mail-in status.
Return Shipping Via - The mailing company that you would like Dragon*Con to use when returning any unsold artwork.
- Your choices are: UPS and USPS
- Please note: we cannot ship to a P.O. Box with UPS.
Return Postage Enclosed - The amount of the check you are including with your artwork to cover return postage.
Insure Items For - The amount that Dragon*Con should insure your items for when returning your artwork.
The other fields in this box will be filled out by the Dragon*Con office.
For Each Print Shop Item You Entering Into the Show:
Qty - The number of copies of this print that you are placing in the Print Shop.
- This information will be used to determine the number of Piece ID labels to be created, if you use the "Generate Piece ID Sheets" button.
Price - The price for each copy.
- We will charge a 15% sales commission on all pieces sold in the Print Shop. Allow for this when calculating your sale price.
- Use whole dollar amounts only.
- This information will be automatically populated to the Piece ID Sheets, if you use the "Generate Piece ID Sheets" button.
Title of Prints - The title of the print.
- Populating this field will cause the "Piece ID" field to automatically generate.
- This information will be automatically populated to the Piece ID Sheets, if you use the "Generate Piece ID Sheets" button.
Print Shop Piece ID Sheets can be printed on either 8.5"x11" paper or Avery Labels #5162 or #8162
One Piece ID sheet must be completed for each copy of each print entered into the Print Shop.
Values on the Piece ID Sheets should match the values specified on the Control Sheet.
Follow these steps to download and populate a Print Shop Piece ID Sheet that does not use the "Auto Populate" functionality.
1. Download the "Print Shop Piece Sheets" from the "Forms" tab.
2. Open the form.
3. Complete the form (see field specifics below).
4. Save the form.
5. Print your Piece ID Sheets.
Price - The price you are asking for this print.
- This value should be copied directly from the "Price" field on the Control Sheet.
Piece ID - The Piece ID of the item, as found in the "Piece ID" field on your Print Shop Control Sheet
- This value should be copied directly from the Control Sheet.
Title - The title of the piece.
Artist - Your name.
- This is the name by which you are known to the art world. It does not need to be your legal name.
Original Medium - The medium in which the original was created.