Mail-In Art - Information and Instructions
Artists who wish to mail in their art must send a request via e-mail to the Art Show Directors and will be approved on a case-by-case basis.
- All artists mailing artwork to the convention must have already passed jury.
- The Art Show Directors will send an approval / declined response within 30 days and will CC the Dragon*Con office.
- Art arriving at the Dragon*Con office will be returned if prior approval has not been given.
- Having mail-in status in previous years does not guarantee that you will be able to mail in for this year, too.
Once you have been approved for mail-in and you have submitted your Application form, if there are any changes to the paperwork, you must send those changes via e-mail to the Dragon*Con office.
Completed and signed control sheets must accompany your shipment.
A diagram of how the art is to be displayed in your reserved space should be included with the art, attached to the Control Sheets.
No partial mail-ins.
- You cannot mail-in part of the work that you will be exhibiting and bring the other part of your exhibition.
Items that arrive broken or damaged will not be displayed.
Fees
There is a $20 handling fee for all mail-in artists, to be paid with your space reservation request.
- The mail-in fees cannot be included with your mail-in art, but must be received by the Dragon*Con office before your mail-in art arrives.
- The mail-in art fee covers both the Art Gallery and Print Shop submissions.
- The fee does not cover your return shipping costs, which must be remitted in addition to the fee.
Shipping
Mark your boxes on ALL SIDES in large, easy to read letters "Attn: Dragon*Con Art Show" with your name and artist number.
- Make sure that your name is placed on the box in such a way that the weather (rain, etc.) or handling does not destroy the legibility of the label(s).
Mailed-in art must be pre-paid
Artwork must be shipped in reusable cartons
Do not ship artwork in containers that require paper wrapping, as it may come off during shipping.
Take the time and proper care when packing your artwork for shipment.
- If you have small breakable items consider special boxes designed for this purpose and use lots & lots of bubble wrap.
- Tissue paper does not absorb the shocks that some of the boxes get in shipping. Bubble wrap has a better chance of protecting your art.
Contact the post office or other shipping companies for suggestions in packaging your work.
Use sufficient packing materials
Include sufficient postage to cover return shipping and insurance, if any.
If you want your container returned to you, even if you sell all of your work, indicate this on the control sheet as a note.
Return Shipping
Artwork will be mailed out approximately 6 to 12 weeks after the convention.
- Mail-In artwork will be returned by the Dragon*Con office, not the Art Show Directors.
- You may receive your artwork prior to any check for sales, as we recognize the artist’s need to get the unsold artwork into other shows as soon as possible.
Payment for return shipping will not be deducted from your sales check.
Payment for shipping and insurance must be remitted along with the artwork, attached to the control sheets. This will make it easy for us to find it in the package.
If the charge to return your art is less than the return shipping fee you included with your art, the difference will be refunded to you.
If payment for return shipping costs is not included with your artwork, your artwork becomes the property of the convention.
Dragon*Con uses only the U.S. Post Office and UPS to ship artwork.
- If no special instructions are given, artwork will be returned via UPS.
- UPS will not ship to a Post Office Box, we need a physical street address.
It is the artist’s responsibility to provide insurance for the artwork, not the responsibility of the convention.
- Record the amount of insurance to be purchased on the control sheet.
Initial shipping charges may or may not be the same as return shipping.
- Some shipping companies may charge differently for a residential delivery than a business delivery.
| Mar 31 | Last day to request mail-in status - Round 1. | ||
| May 23 | Last day to request mail-in status - Round 2. | ||
| Jul 1 | Control Sheets must be e-mailed so barcodes can be generated. | ||
| August 15 | Absolute last day for artwork to arrive at Dragon*Con office. | ||
| August 15 | Dragon*Con Office closes - artwork arriving after this date will be returned after the show |
If your artwork does not arrive by August 15 and you have not notified the Art Show Directors of any alternate plans to get your artwork to the Art Show we will assume that you are forfeiting your space and it will be sold.
- A refund will NOT be issued.
If, for some reason, you cannot get your mail-in artwork to the Dragon*Con office by the deadlines, it is suggested that you find an alternate method of getting your work to the show such as asking an attending artist, friend or relative to bring your work.
- You will meet many of the attending artists on the Sci-fi/Fantasy/Horror/Space Art Shows Yahoo Group.
- Individuals do not need a convention badge to set up artwork prior to 12:00 noon on Friday and take-down artwork after 4:00 pm on Monday of the convention.