Primary communications from the Dragon*Con Art Show Directors will be via e-mail.
- Please ensure that you provide us with a valid e-mail address and that you check it often.
- Please check the capacity of your e-mail inbox from time-to-time to ensure that you have sufficient room to receive any e-mails we might be sending.
- If we need to send you a large file (over 50K in size), we will send you small note to warn you that it is coming. This will allow you to either clear enough room out of you e-mail inbox to receive it or to notify us if it does not arrive.
General Points to Note
Dragon*Con memberships are not included with your Art Show space rental and must be paid for separately.
Photos, other than Press, will not be allowed within the Art Show, without the express permission of the Art Show Directors. Do not give anyone permission to take photos of your pieces in the Art Show, without prior approval of the Art Show Directors.
Once an artist sends in their Dragon*Con 2008 Art Show form, fee payments, and they pass jury, they will be e-mailed a confirmation letter with further instructions.
Every piece of art submitted to the Dragon*Con Art Show - whether for the Print Shop, 2D Gallery or 3D Table and whether for sale or display only - MUST have a Dragon*Con 2008 issued bar code directly attached to the piece.
We are not responsible for theft or damage to pieces displayed.
The artist(s) understands and acknowledges that Dragon*Con and the Atlanta Hyatt Regency do not maintain insurance covering artist's property or liability.
It is the sole responsibility of the artist(s) / agent(s) to obtain property damage, liability, and business interruption insurance covering any and all losses by the artist.
You must be the original artist or authorized agent in order to sell art in the Art Show. Reselling someone else's artwork is not permitted.
We will not sell ANY Art Show space at the convention.
Check to see if you pass the automatic jury acceptance criteria.
- If you don't pass the automatic jury acceptance criteria, send in your jury submission images per the requirements listed on the 'Jury' tab.
- If you're not sure if you pass automatically, please contact the Dragon*Con Art Show Directors.
Fill out your application form electronically, save it and e-mail it to the Dragon*Con Art Show Director of Sales.
Use only your legal name on the Art Show application form.
- If you have a different artist name, this may be used when filling out Control Sheets for the show, but for the application, please use only your legal name.
Submit payment for the space you wish to reserve for the Dragon*Con 2008 Art Show
- Payment for all fees must be via check, money order, or credit card in U.S. funds
- For credit cards, include your information with your application
- We accept only Visa or Master Card.
- For checks or money orders, mail to: Dragon*Con Art Show, P.O. Box 16459, Atlanta, GA, 30321-0459
- Make checks and money orders payable to "Dragon*Con"
- Include a printed copy of your application form with the check or money order.
- A fine of $30 will be charged for any NSF checks.
Deadline is March 31, 2008 for the first round of applications and May 23, 2008 for the second round of applications.
Once an artist has passed jury, space is available until it sells out, which happens very quickly.
- If you pass jury but the space you want is not available, you will be placed on a waiting list.
If you order multiple spaces, every attempt will be made to keep all your panels together. However, as space starts filling up, it may be required to split an artist's display across several bays.
Electricity
The art show room is a fairly large room with high ceilings. We will be doing our best to light the artwork for best possible presentation of all artwork in the show. However, given the number of lights we have and the number of bays we have to light, we cannot guarantee that your panel/bay/table has a dedicated light source. If you are concerned about getting a spotlight specifically for your own art, please request an electrical outlet on the application form and bring your own light. Tables will support standing lights; bays and panels will hold most clip-on lights.
One electrical outlet permits you to have one thing plugged into it. Please don't order one electrical drop and then plug multiple items into it via a power bar or 3-way splitter.
Refunds
No refunds will be given after July 1, 2008.
Requests for refunds prior to July 1, 2008 must be made in writing and a 5% refund charge will be applied.
If an Artist that is pre-registered and pre-paid is not at the convention by Friday 12:00 noon their space will be forfeited and no refunds will be given.
- If there are circumstances beyond your control that will prevent you from arriving on time, please call the Art Show Directors as soon as possible to ensure your space is not lost
- A cell phone number to contact the Directors at the Art Show will be provided with your jury acceptance package.
If you have any questions, please feel free to contact the Dragon*Con Art Show Directors.
If you are planning on attending Dragon*Con, your convention ticket may be purchased at the same time you apply for the Dragon*Con Art Show.
- Include a separate check with your application or indicate on the application form to charge your credit card for the membership fee.
- The price of a membership to Dragon*Con is determined by when you mail in your membership check.
- Membership rates are located at the Dragon*Con 2008 Membership Rates web page.
If you do not plan on purchasing a Dragon*Con membership, please be aware:
- As a participating artist, you will be given one ribbon that will allow you into the Art Show during specified set-up and take-down times.
- Once the doors open to Dragon*Con attendees at 1pm on Friday, entry into the Art Show will be restricted to badged members only.
- Artists without badges will be permitted into the Art Show beginning 1pm on Monday.
Artists failing to properly check-in and check-out lose their right to challenge any and all closing amounts for their Dragon*Con account.
Art Gallery and / or Print Shop control sheets for check-in and check-out must be signed by both the artist (unless the artist is mailing in) and the Dragon*Con Art Show volunteer who has verified the documented amounts.
Check-in occurs after the artist has placed the art in its exhibition space and before the Art Show opens.
Once artwork has been checked in to the show, an artist may not withdraw it before 4:00 pm Monday without prior approval from the Art Show Directors.
Once your artwork has been checked in to the Art Show, you cannot add, subtract, or change anything during the convention including prices.
Check-out occurs before any unsold pieces have been removed from their exhibition space.
Only an Art Show volunteer can perform the check-in / check-out procedure.
Artists and/or Agents are responsible for removing any of their remaining art at the end of the show.
- Artist/ Agents leaving art behind at the end of the show will be charged the applicable mail-in fee in addition to packing and shipping charges.
- Artists unable to reclaim their artwork in person must make prior arrangements with the Art Show Directors.
The Art Show is required to vacate the room by 11:59 pm on Monday.
- Any art remaining in the Art Show rooms at this time will be transferred to the Dragon*Con office and shipped to the artist.
- Appropriate shipping, insurance (if requested) and handling fees will be charged to the artist.
Checks and artwork will be mailed out approximately 6 to 12 weeks after the convention.
- The final receipt will accompany your check.
- Only the Senior Director of Finance, not the Art Show Directors, can write the checks.
The more that you call or e-mail the Art Show Directors or the Office Manager to inquire about your check, the slower the process moves.
If you are an agent applying to be in the Art Show for multiple artists, you will be issued an artist number. Each artist that you represent must have their own, individual artist number. After the convention a single check will be written to the agent.